Who we are
Our website address is: https://secondwave.uk.
What personal data we collect and why we collect it
We will collect any data on the initial interest google form including your name, email, mobile number and where you are in the country and why you are interested in joining the project. This is so we can contact you to find out how you want to get involved in the project.
For those registering as a skipper on the boat, corporate sponsor on the boat, other person to come on the boat we will collect information through a google form as follows, name, address, email, mobile, next of kin name, next of kin mobile number, next of kin address, any medical details we need to be aware of, clothing sizes. This is so we know what type of clothing to order. Who we would need to contact in an emergency or give your medical details to the emergency services. This is also to ensure you are covered by our risk assessment and public liability insurance. We will also request your bank details so we know who we can pay for your expenses or rate of pay.
For those organisations or volunteers who are helping on the community engagement events we will collect information on your name, address, mobile number, next of kin name, next of kin contact number and any medical details we need to be aware of. This is to ensure you are covered by our public liability insurance and who we can contact in an emergency and what information to give the emergency services.
By default WordPress does not collect any personal data about visitors, and only collects the data shown on the User Profile screen from registered users.
Who we share your data with
For those building the boat we will share your data with the boat building yard.
For those sailing as part of the journey we will share your data with accommodation providers when booking accommodation or with companies providing clothing.
We will share name, address, mobile, email, next of kin details and medical details with the skippers.
For those helping at the community engagement events we will share your information with venues about who is leading the event including name, address, mobile, email, next of kin details and any medical details.
We have a What’s app group for different groups – skippers, boat builders, community engagement volunteers so you will be added to a what’s app group so you be up to date about what is going on.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on the google form through our website, we also store the personal information they provide on this form and keep this for 7 years.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
We will ask that you sign a photo and video consent form once you have signed up to the project so that secondwave can use these images on website or marketing material.
Cookies
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
What rights you have over your data
If you provide information on the google form, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
What rights you have over your data
If you wish to see what data we hold about your please email secondwave@greennet.org. We can delete any personal information about you if you wish by emailing us in writing.
Where your data is sent
We will not share any information about your outside of the European Union. So your data is safeguarded to European data protection standards. We use Green Net https://www.greennet.org.uk/ for our website and email hosting.
European data protection law requires data about European residents which is transferred outside the European Union to be safeguarded to the same standards as if the data was in Europe. We have a Memorandum of Understanding with our boat builder, skippers, corporate sponsors and volunteers to ensure they share data only to those people in the project that need to know.
For copSo in addition to listing where data goes, you should describe how you ensure that these standards are met either by yourself or by your third-party providers, whether that is through an agreement such as Privacy Shield, model clauses in your contracts, or binding corporate rules.
Contact information
Please email secondwave@greennet.org.uk if you have any issues about your data.
How we protect your data
On our website we have password protected areas which only certain people can see. If there is a breach of the relevant page then the password will be changed. We have an anti virus blockers on our laptops. On our phones we have a pin code. When people sign our memorandum of understanding there is a section on data protection.
What data breach procedures we have in place
If there is a data breach such as a website or your data is shared without our consent then we will contact you by phone to explain what has happened and what we have done to remedy the situation.